What is a Series?

A Series is a way to organize and manage games on the Root Database. Whether you're organizing a competitive tournament or a recurring game group, a Series provides a structure to track games, manage players, and display leaderboards.

Each Series can be classified as a Group, League, or Tournament. While the underlying system is the same, the classification helps players understand what kind of experience and structure to expect.

Group

Casual and unstructured. Great for friends or communities who want to track games without any formal organization.

League

Semi-competitive and ongoing. Leagues can be linked to a Discord Guild, allowing guild members to record games and participate without registration.

Tournament

Structured and competitive. Tournaments support player grouping, scheduled matches, and stage-based advancement for a full bracket or round-robin structure.

Structure

A Series can be as simple or as complex (up to a point) as you want. Series are organized in a hierarchy:

Series

The top level. Contains all settings, players, and configuration for the entire event. Owned by a single organizer who can appoint moderators to help manage it.

Stage

An intermediate layer within a Series. Use stages to divide your event into phases. For example, a "Group Stage" followed by a "Playoffs" stage. Each Stage can have a different subset players from the Series roster.

Round

The level within a stage where games are actually played. Rounds of a Tournament can have brackets, player groupings, and their own game settings. If you need to randomize player matchups so that each player plays two games against random opponents this would take place in two different Rounds.

Stages and Rounds are optional. You can keep it simple and have a Series as one group of games without a structure, or you can add some structure and create multiple stages with scheduled matchups.

Registration

You can create a Survey to collect registration responses from players who want to join your Series. Surveys are flexible - you control who can respond, how many spots are available, and what information you collect.

Access

Surveys can be open to everyone, restricted to members of a linked Discord Guild, or limited to users you individually invite. This lets you run a public sign-up or keep registration private to a specific community.

Response Limit & Waitlist

Set a maximum number of responses to cap registration at your desired player count. You can also enable a waitlist so that players who sign up after the limit is reached are automatically queued and can be moved in if a spot opens up.

Availability

For Tournaments, you can ask players availability questions to help schedule games around when players are free to play.

Rules Agreement

Require players to read and agree to your tournament's rules as part of the registration process, so everyone is on the same page.

Feedback Surveys

Surveys can also be restricted to existing Series participants, making them useful for collecting feedback from the players who actually took part in the event.

Permissions

Different actions are available depending on your role within a Series.